Archive for June, 2023

Copilot capabilities for Dynamics 365 Project Operations – ask Synergy Software Systems

June 23rd, 2023

Dramatically reduce the time spent on project status reports, task planning, and risk assessments.

With Copilot, project managers can rapidly create new project plans for new engagements in minutes, instead of hours, simply by describing details of the project using natural language. Copilot will generate a project plan that can be further refined by the project manager.

Once the project is underway, the project manager can use Copilot to create a project status report, which Copilot will help generate in moments—reducing the hours often spent manually researching and writing. To ensure project success, Copilot then can be used to identify risks and suggest mitigation plans on a continuous basis. For example, the project manager can prompt Copilot to search across all open projects to identify common project risks that can derail a project, such as significant delays or budget overruns.

With Copilot, project managers can improve efficiency, reduce risks, and focus on more strategic and value-added activities.

The Copilot June 23 preview feature has four capabilities:

  • Task plan generation
  • Risk assessments
  • Project status reports
  • Interactive, chat-like experience

CoPilot and Power Bi ask Synergy Software Systems

June 23rd, 2023

Businesses have been collecting and storing massive amounts of data from apps, services, Internet of Things (IoT) sensors, and other sources for decades. Every year, the volume of data collected grows at staggering rates.

Extracting value from this wealth of data is challenging.. Siloed data is often out of sync. Inconsistent data leads to high integration costs. Poor data quality sabotages new AI models. Out-of-date reports cause misinterpreted insights. Such factors stifles the ability to unlock the full value of data, and hinders innovation and AI experiences.

Microsoft 365 Copilot is an artificial intelligence assistant feature for Microsoft 365 applications and services.

 Copilot was announced by Microsoft on March 16, 2023 and in the last 3 months has made a huge impact. The tool builds on  advanced GPT-4 large language models (LLMs) and incorporates Microsoft Graph  to convert user text input into content in Microsoft 365 apps.

Copilot is available for early adopters with Word, Excel, PowerPoint, Outlook, and Teams.with a focus on productivity.  Microsoft announced during the Build 2023 conference that it is adding the AI assistant Copilot to Windows 11. The Windows Copilot service is directly integrated with Windows 11 and users can access it through the taskbar. 

What is perhaps more exciting is that it is also available with enterprise solutions such as Business central. Take your analytics to the next level with Copilot and Power Bi  

 Fabric, now in preview, is an end-to-end, human-centered analytics product that brings together all an organization’s data and analytics in one place. It also brings together the best of Microsoft Power BI, Azure Synapse, and Azure Data Factory into one unified software as a service (SaaS) platform. Data engineers, data warehousing professionals, data scientists, data analysts, and business users can seamlessly collaborate within Fabric.

Copilot in Power BI, now in private preview, combines advanced, generative AI with your data to help everyone uncover and share insights faster. Describe the insights you need or ask a question about your data, and Copilot will analyze and pull the right data into a stunning report— to instantly turn data into actionable insights instantly.

Looking ahead Microsoft is also developing Data Activator to set up a system of detection that automatically alerts the team with the right context to instantly take action to changes in their data.

The integration of Copilot with Power BI is set to make a powerful impression. This strategic partnership helps level the playing field, allowing data enthusiasts of all skill levels to engage in intricate model creation. Power BI’s Copilot allows you to create compelling narrative summaries using simple, conversational language.

Copilot will get rid of complexity and make the difficult, doable, and the technical, accessible. The future of financial modelling is a whole lot brighter, and this change will revolutionize how finance professionals handle their data.

Use Copilot in Power BI to analyze data, create complete reports, generate charts and graphs based on your data, and access actionable insights almost instantly. Describe the visuals and insights you’re after in natural language. Copilot works its magic in the background, to  save you the trouble to do it all manually.

Ask Copilot something like, “Help me build a cash flow statement report for last quarter, summarizing our key metrics and trends.” It will create your draft report and then  help you refine it. Strengthen your data’s impact by effortlessly tailoring the tone, scope, and style of your report narratives.

Copilot can generate and edit Data Analysis Expressions (DAX) calculations for you in Power B and Excel to save you time to focus on providing strategic advice and insights to take business decisions.

Copilot leverages AI algorithms to automatically identify trends, patterns, and anomalies within the data, allowing users to uncover hidden insights and make data-driven decisions. The AI-powered insights provide valuable suggestions, highlight potential outliers, and recommend visualizations, saving time and effort in the analysis process.

 Copilot can automatically detect and correct data inconsistencies, handle missing values, and suggest appropriate data transformations. Additionally, it provides intelligent recommendations for data modeling, optimizing the data structure for improved analysis and reporting.

Whether it’s cloud-based services, on-premises databases, or popular data platforms, Copilot provides extensive connectivity options, ensuring that users can access and analyze their data from diverse sources within a unified environment. This flexibility empowers users to leverage their existing data infrastructure and extract insights from multiple data streams.

Whether you’re working with a cross-functional team or collaborating with clients, Power BI Copilot provides a unified platform for enhanced teamwork, leading to more efficient data analysis and decision-making processes.

Subscription billing replaces revenue recognition in Dynamics 365 Finance

June 21st, 2023

Subscription billing enables organizations to manage subscription revenue opportunities and recurring billing through billing schedules.

Complex pricing and billing models and revenue allocation are easily managed, and are billed and recognized at the line level.

Multi-element revenue allocation enables allocation of revenue to comply with International Accounting Standards (International Financial Reporting Standard 15 [IFRS 15]) and Generally Accepted Accounting Principles (US GAAP) standards (Accounting Standards Codification Topic 606 [ASC 606]).

The solution has three modules that can be used independently. Alternatively, all three modules can be used together.

  • Recurring contract billing – This module enables recurring billing and price management to provide control over pricing and billing parameters, contract renewal, and consolidated invoicing.
  • Revenue and expense deferrals – This module eliminates manual processes and dependency on external systems by managing revenue and enabling real-time insight into monthly recurring revenue.
  • Multiple element revenue allocation – This module helps with revenue compliance by handling pricing and revenue allocation across multiple items.

Note the current revenue recognition module will be deprecated in October 2023, and since April 2023 is receiving no code updates/fixes.

UAE Corporate tax – its important to use official sources of information

June 13th, 2023

The Ministry of Finance has called on the public to rely only on official publications and posts issued by MoF and the Federal Tax Authority regarding the Federal Decree Law 47 of 2022 on the Corporate Tax Law and the associated Cabinet and Ministerial Decisions.

A number of posts circulating on social media and other platforms are being published by independent parties, and those may contain inaccurate and unreliable interpretations and analysis of Corporate Tax


Filehold – what do customers think?

June 9th, 2023

  • FileHold Document Management Software has all of the essential features organizations need to make their documents secure, organized and compliant right “out of the box”.
  • FileHold delivers essential, document, records and workflow management.
  • FileHold scales to support thousands of users and millions of documents.

Ease of use

The FileHold filing structure mirrors the physical office filing environment. Document cabinets contain drawers that contain folder groups and or folders that contain documents. This familiar document filing approach ensures that users can easily browse for documents in a logical and efficient fashion.

Web browser access

FileHold software can be accessed from anywhere in the world via a web browser. Multiple browsers are supported and all functionality is available including system administration and library administration.

Mobile FileHold

Manage your documents while out of the office with the easiest mobile document management software you will ever use.


Search documents from a simple Google-like search or an advanced search using metadata. Save the searches to create reports whenever you need.

Document viewers

A FileHold Level 1 viewer comes with every registered user license and allows users to see an image of a document without the need to have the native software installed on their computer the viewers work with both the web client and the desktop application.

Microsoft Office integration

Tight integration with Microsoft Office is provided that gives direct access from the document software to: Word, Excel, Outlook, PowerPoint and Visio.

Records management software

Manage both short and long term working and archived documents. 

Advanced Record retention and disposition policies for both electronic and paper based records are standard in the software.  Document, data and usage history is fully captured to stay in compliance.

Electronic forms (e-Forms)

Metadata information can be extracted from electronic forms created using the standard Microsoft Word tools found in Office or PDF forms.  Once created the form data can be automatically extracted into FileHold metadata when the form is added to the system.


FileHold Courier allows you to transmit documents for viewing or approving to people inside or outside the document management system. Courier is a “proof of delivery” system where unlike email it is a secure method of sending documents. With email there is no way to know if the documents ever arrived or whether the attachment could be opened by the recipient. With Courier, recipients are notified by email containing a secure link which is then fully tracked and logged in FileHold.


Differentiate your daily tasks and become more proficient at accomplishing your document management goals using the FileHold calendar.

Document version control

Document version control software provides: check in / checkout ability to prevent documents from being overwritten or deleted when documents are updated by more than one party. All versions of a document are maintained by the software.

Document scanning and imaging

FileHold ships with scanning and imaging software that support all scanners types to allow organizations to “go paperless”.  Basic and advanced third party scanning software is supported for both simple and complex document scanning operations.  Partner software to process scanned documents, to  look for text using zonal OCR, and pre-populating metadata fields before import into FileHold. This is particularly powerful with standardized forms like invoices as part of the AP process. We offer a complimentary license of this software with installs, which can be installed on multiple workstations, although only one copy can be running at a time.

Optical Character Recognition (OCR) and indexing

Using the scanning software that ships with the paperless office software users can convert the text on typed paper documents into editable and searchable information using Optical Character Recognition (OCR). The information that is zonally OCR’ed can be imported into the metadata fields of FileHold.

Synergy Software Systems can further assist you to further automate your document based processes with our RPA tools

Check documents out / Check documents in

Users are able to check in and check out documents from the software from within Microsoft Office applications, or from the Desktop Application or from anywhere in the world using the web interface.  

Document “tagging” or metadata capture

Capturing metadata or “tagging” (key data about the document) is the key to successful search and document  organization. The software has easy to use controlled document tagging to ensure documents are classified.

Virtual folders

The Virtual Folders feature in the software allows limitless aggregation of documents throughout the library into personal “views“. A Project Manager might have a virtual folder containing project documentation, project legal contract documents, invoices, design documentation and emails even though each document is stored in different locations of the library.

Language packs

FileHold offers two language packs as standard features: French and  Spanish. The user interface can be translated into any language by customers or partners. Some languages that have been translated by customers include Polish, Arabic and Chinese.

Work offline

If you are travelling or out of the office and are not connected to the FileHold document management server, then you can still work on your important documents offline. The software will recognize the document changes and can be synchronized with the Library once you are back online.

Document linking

Document to document linking builds parent or child relationships between documents and allows users to link and organize documents in logical groups.  Linking provides the ability to create document shortcuts to documents frequently needed.

Matter-centric filing (Auto-tagging)

Metadata is automatically applied to a document when added to a specific destination folder.  Matter Centric filing is a feature / term commonly used in the legal industry.

User roles and security

FileHold ships with a choice out of 11 different user security roles ranging from “read only” to “System Administration” to provide an appropriate level of user access permissions for workers at all levels.  Users see only documents that  administrators want them to see.

FIPS compliance

The US Federal Government requires compliance in order to meet security and interoperability standards. Filehold Licenses and passwords are encrypted using a FIPS-140 compliant algorithm to meet full compliance.

Watched folders

FileHold software can be configured so that certain folders on the local computer or network are “watched” by FileHold and then automatically moved into the library. The documents imported into FileHold by the watched folder functionality can be automatically tagged and destination folder pre-configured.

User audit logging and tracking

FileHold tracks and records every user activity to ensure a complete audit trail of document activity in the software.  This document auditing capability ensures compliance and protects intellectual property.


Email documents via attachments or links.

Document subscriptions

FileHold software allows users to subscribe to and to be notified of edits to documents or changes to folders they have subscribed to.  When an existing document is updated or a document is added to a folder, the user receives email notification that the change has occurred, who has changed it, and receives a secure link to directly access the document.

Document naming standards

The software can be configured to automatically create document names to enforce adherence to document or record naming conventions.

Third-party integration

A well documented Web Services API allows direct integration with third party applications and flexible integration with existing back office systems. These web services are available to third parties to provide easy integration with other enterprise solutions and productivity applications.

URL support

Provides the ability to send a secured link to a document, rather than emailing the document and cluttering up the mail inbox. This link can then be clicked on to launch the Web Client or Desktop Client to work on the document in a few seconds.

Document control numbering

This feature provides for the automatic application of document control numbers to documents.

Reporting and document compliance

FileHold comes with many built in reports to give administrators information about the usage of documents and users.